Reclaim.ai

Reclaim.ai is an AI calendar scheduling tool that integrates with Google Calendar and Microsoft Outlook to automatically allocate time for tasks, habits, and buffer periods within a user's existing schedule. The platform works by reading calendar availability in real time and placing defined tasks and recurring habits into open time slots, dynamically rescheduling them as meetings are added or priorities shift. Users define tasks with deadlines and estimated durations, and Reclaim.ai finds and books the optimal available time for each task without requiring manual slot selection. Habit protection schedules recurring blocks for activities such as focused work, exercise, learning, or personal time, ensuring these commitments are not gradually displaced by incoming meeting requests. Smart meeting links generate scheduling pages that reflect real-time availability and respect protected habit and focus blocks, preventing meetings from being booked into times reserved for high-priority work. Round-robin meeting distribution and automatic rescheduling features extend the platform's utility for teams managing shared scheduling workflows. Reclaim.ai is used by individual contributors who need to complete project work alongside a full meeting schedule and want their calendar to automatically reflect task priorities without daily manual adjustment, by team leads managing workload distribution who need visibility into how team members are spending their time across tasks and meetings, and by remote teams across multiple time zones that benefit from automated scheduling respecting each member's defined working hours and focus time preferences. Browse alternatives. A typical individual workflow involves adding pending tasks with due dates and time estimates, enabling habit blocks for defined daily or weekly routines, and sharing a smart scheduling link for external meeting requests—allowing Reclaim.ai to manage calendar placement for all three categories simultaneously. Reclaim.ai's free plan supports basic calendar scheduling for a single user. The Starter plan is $10 per seat per month, the Business plan is $15 per seat per month with expanded team features and analytics, and the Enterprise plan is $22 per seat per month with advanced security controls, audit logging, and dedicated support. Annual billing rates may differ and should be verified on the Reclaim.ai website. The platform requires calendar access and performs best when users clearly define task priorities, deadlines, and habit schedules—teams that add tasks without due dates or time estimates will see reduced scheduling accuracy. Advanced team analytics and enterprise-grade security controls are restricted to higher plan tiers See top alternatives.